GatherPoint.church
Volunteer rota management for church weekends away and Christian conferences
Stop piecing together who's doing what from spreadsheets and WhatsApp messages. With GatherPoint.church you create roles against your programme, assign your volunteers, and every volunteer can see their own assignments in the app. Rota management is fully included in the per-event-day price.
Event rotas go wrong in familiar ways
Someone is double-booked
A volunteer ends up with two jobs at the same time, and nobody notices until the weekend itself.
Nobody knows who's still needed
A role needs three people, but who has filled which slot? The answer lives in a spreadsheet or someone's head.
The same few people do everything
Without a limit, the willing volunteers quietly take on more than they should and the weekend wears them out.
How rota management works
- Create your rolesAdd roles against items in your programme, or as standalone jobs that aren't part of the programme, such as setting up, the welcome desk or children's work.
- Say how many people each role needsSet the number of volunteers required, so you can see at a glance which roles are still short.
- Assign peoplePut volunteers into roles. GatherPoint.church flags conflicts so a clash is spotted when you assign, not on the day.
- Set a limit per volunteerCap how much any one person can take on during the event, so the workload is shared fairly.
- Volunteers check their own assignmentsIn the app, a volunteer enters their surname and a code to see all of their rota assignments. No account to create.
- Download PDFs when you need paperDownload people's assignments as PDFs in a couple of taps, ready to print or send.
Everything you need to run the rota
Roles on programme items or standalone
Tie a role to a session in your programme, or create a standalone role for jobs that sit outside it.
People required per role
Set how many volunteers each role needs and keep track of how many are still to be found.
Conflict handling
Clashes are flagged as you assign people, so nobody is asked to be in two places at once.
Limits per volunteer
Cap the amount any one volunteer can do during the event, to share the load and protect your most willing helpers.
Assignments in the app
Volunteers see their own assignments on their phone, using their surname and a code. No attendee account needed.
Easy PDF downloads
Download people's assignments as PDFs whenever you need a paper copy.
Built for church weekends away and Christian conferences
Church weekends away
Cover the jobs that make a residential run smoothly, from the welcome desk and mealtimes to children's work and the worship team, all alongside the programme your church family is already following in the app.
Christian conferences
Coordinate stewards, registration, tech and other teams across several days, with limits so the same people aren't stretched across the whole conference.
The rota sits inside the same app as your programme, updates and notifications, so there's one place for attendees and volunteers to look. See the full feature list.
Privacy for your volunteers
Attendees still don't need accounts. The only personal information stored for the rota is a first and last name for people given an assignment. Everyone else stays anonymous. Read the full privacy policy.
Rota management FAQ
Is rota management included in the price?
Yes. Rota management is fully included in the per-event-day price, with no extra charge and no add-on fees.
Can I assign volunteers to programme items and to other jobs?
Yes. You can create roles against items in your programme, or as standalone items that aren't part of the programme, then assign people to them.
Does it stop me double-booking a volunteer?
GatherPoint.church handles conflicts and flags clashes when you assign people, so you can spot a double-booking before the event.
Can I say how many people each role needs?
Yes. You set the number of people required for each role, so you can see which roles still need volunteers.
Can I limit how much one volunteer does?
Yes. You can limit the amount a volunteer may do during an event, so the workload is shared fairly.
How do volunteers see their assignments?
In the app. By entering their surname and a code, a volunteer can access all of their rota assignments. They don't need to create an account.
Can I print the rota?
Yes. People's assignments can be downloaded as PDFs, so you can print or share them whenever you need a paper copy.
What personal information is stored for the rota?
A first and last name for each person given an assignment. Attendees without a rota role stay anonymous. See the privacy policy for full details.
Planning a weekend away or conference?
Get in touch and we'll talk through how GatherPoint.church can run your programme and your rota.
Get in touch